Moodle Help Guide

Comprehensive Moodle Gradebook Training

Here is a Comprehensive Gradebook Training course we have created at the CETL. You are able to self-enroll in this course and go through it at your own pace. Feel free to email the CETL if you have any questions or would like to discuss the gradebook in your course. 

Directions to Self-enroll

1. Click the link FACDEV103--Moodle Grade Book.
2. As you enroll, you will see something like this.
3. Scroll to the bottom
4. Click “Enroll me” under the Self Enrollment (Teacher).

Grading from the Assignments Page

Step 1

If an assignment requires the student to submit items to Moodle, then you can grade the assignment by clicking on Grade on the Assignment Activity Page.

Step 2

From here you can view the student assignment, enter a grade, give feedback, and move to the next submission.

Navigate from Submission to Submission

• Use the left or right arrow to navigate from user submission to user submission.
• You can use the drop down menu to select a specific user submission.

Submission Grade and Feedback

• Enter a numerical grade in the first box, while you can write feedback comments in the second box.
• From the Feedback Comments Textbox you can add video feedback, text feedback, links, etc.

Step 3

Click either Save Changes or Save and Show Next button.

Grading from the Grader Report

• The grader report is the main overview of the grade book, it shows all grades and assignments in a spreadsheet, and students can easily access it to view their grades. 
• You can access Gradebook setup and different report views from the Grader Report page.

To add grades directly into the grader report, Editing needs to be turned on (button is in the top right hand corner.) Once Editing is turned on, each cell in the grid will have one or two entries boxes depending on how your grade-book is set up. The box to the left surrounded by a solid border line is for the grade, the second box with a dashed border line is for feedback.

In most sites, grades are saved automatically as they are entered but the page might need to be refreshed to see the Course Total update with the new grades. In some sites, there will be a Save button in the bottom left hand corner of the page.

Assignment and Student Single View

Step 1

Click on the Grades link on the left sidebar navigation in Moodle.

Step 2

Clicking on the pencil icon will open a single view of the assignment or student:

Step 3

From the Single View assignment window you can override any grade and feedback.

Student Single View: displays all assignments for the particular student.

Assignment Single View: displays all student grades for the particular assignment.

Note. To enable the Override and the ability to give feedback, you must have Editing turned on.

Step 4

Once you select which grades to override, you will see the Grade and Feedback window open, which you can edit now.

Step 5

Once you have editing student grades and feedback, click the Save button.

Adding a Blank Graded Item

An instructor might want to add a blank Graded Item for a variety of reasons, such as:

• An instructor might facilitate an assignment in the classroom in which no evidence of student work is uploaded in Moodle LMS. To assign credit to the assignment, the instructor would create a blank Graded Item.
• An instructor might record daily participation or course participation using a blank Graded Item.

Step 1

Click Grades on the Course Main Menu.

Step 2

From the Dropdown Menu on the Grader Report Page select Gradebook Setup.

Step 3

From the Gradebook Setup window select Add Grade Item button.

Step 4

Complete the detailed information on the Graded Item, such as the Grade Type and Maximum Grade.

Step 5

You can choose a Gradebook category for the Graded Item and then click Save Changes.

Adding an Extra Credit Assignment

Extra credit behaves differently in Moodle depending on the grade aggregation.  

• Mean of grades (with extra credits): A value of 0 does nothing. Any other value is used to multiply the grade and add it to the total after the computation of the mean. This grade is not used in the computation of the mean, however, only added afterwards. Additionally, this cannot bring the category total over its maximum grade unless grades over 100% are enabled by the site administrator (since 1.9.5). This grade item is not counted either in the denominator used to compute the category mean. 
• Natural: Extra credit is a checkbox, not a number. Normally, with Natural, the category's maximum grade is the sum of the maximum grades of all its grade items. If one of them is set as "Extra Credit", however, its maximum grade is not added to the category's maximum grade, but its grades will be. This way it is possible to achieve maximum grade (or grades over maximum if enabled by the site administrator) in the category without getting the maximum grade in all the grade items. 
• Simple weighted mean of grades: Extra credit is a checkbox, not a number. The "Extra Credit" grades are counted in the numerator used to compute the category mean, but not the denominator. See here for more information. 

For the purposes of this guide, we will assume the aggregation method is Simple weighted mean of grades. 

Step 1:

In Grade book Setup, click Edit>Edit Settings.

Step 2:

Under the Parent Category section check Extra Credit and select Save Changes.

Step 3:

The Extra Credit assignment is indicated in Gradebook with a (+-) next to the Max Grade.

Adding an Extra Credit Assignment

If you want to change a grade after submitting it to the registrar, you must submit a grade change form.

To Get Started

1. Download the Grade or Absence Correction below. 

2. Complete the form. 

3. Email the form to Chet Koulik at Chet.koulik@culinary.edu

Adding a Grade Override

You can use an override to change the dates, timing, number of allowed attempts for individual students or groups of students in quizzes or assignments. For example, if you have a student which requires extended time on a quiz or if a student requires an extension on an assignment.

setting up a User Override

1. Navigate to the Quiz and select More > Overrides from the Quiz Main Menu.

2. Select Add User Override.

3. Search for the student and fill out the override information.

4. Click Save or Save and enter another Override.

Single View

• Single view can be used to override student grades, provide feedback to a blank graded item in Moodle.
• You can choose Single view directly from the Grader Report Window.

Single View by Student

Single View by Student will give you a list of all of the assignment grades for that particular student. You can grant overrides and give feedback on every assignment.

Single View by Grade Item

Single View by Grade Item will give you a list of all the student grades for a particular assignment.

Step 1

Step 2

Step 3

Screenshot of Single View by Grade Items

Excluding a Graded Item from a Student

By default, the Moodle Gradebook is set to ignore blank "empty" grades (displayed as a hyphen "-" ). Unless the instructor changes the setting, a blank grade will not be calculated into the Course total for that student.  This is referred to as "excluding" the empty grades.

For example, if three tests have been given, and a student earns 100, 100, and a hyphen (for a test that was not completed), Moodle will give the student an average of 100 instead of 67. It has "excluded" the blank grade. In this scenario, you must add the "0" in place of the hyphen in order to obtain the correct average. 

To set your gradebook to exclude (or include) empty grades in grade calculations:

Step 1

Step 2

Submitting Your Final Grades

You are required to submit the final grades of your class.

Step 1:

On the right sidebar, click the Final Grades link.

Step 2

Populate the final grade using the drop down menu and make any necessary corrections to grades, and then click the Submit button.

Step 3

Select the Submit button.

Gradebook Setup

The layout of the Gradebook setup is similar to a file folder system. The main course folder is at the top, and below that, you have graded items and categories. All graded activities and items will be inside of this main folder, but you can move any item or folder to a different location within the grade book.

 Overview of Gradebook

Changing Aggregation Method

Moodle converts all grades to a percentage value and then aggregates the grade according to the strategy that you select. There are over 8 different aggregation methods.

Aggregation Methods

How do I change Aggregation Methods?

Changing the Method of Aggregation

Note. You can choose an aggregation method for each Grade Category.

Step 1

Click Edit > Edit Settings on a Course Category.

Step 2

In Edit Settings under the Aggregation drop-down, choose the appropriate weight.

Note. If you select Weighted Mean of Grades you will be able to input the weight of each item within the category on the Gradebook Setup page.

Overview of Different Aggregation Methods